How to add External (B2B) users’ access to Power BI reports
I was recently doing some testing and when I went to share a Power BI report with an external (B2B) user I could not initially find out how to do this.
NOTE: I had already created my External (B2B) users, you can follow this guide below if you still need to create the external (B2B) users: Distribute content to external guest users with Azure AD B2B – Power BI | Microsoft Docs
I thought it would be good to share the steps on how I achieved this below.
Click on Share
The default is shown below, the default is to share with people in your organization.
It also defaults allowing them to view and re-share (Which I think is very dangerous)!
To change this to share with external users I then clicked on the item shown below.
I then changed the settings to “Specific people”.
I also removed the ticks from both boxes below which would allow them to re-share and build content.
I then clicked Apply.
Now back in the send link window I then selected the external user, which in my example is my email address as shown below. Which I then clicked on.
I could then see the name selected.
I could then type a message if required I typically click on Send so that the external user will get an email with the link to the report.
Finally, I got the confirmation that it had been sent.
Once the external user then receives the email they could then click on the link and view the report.
Thanks for reading, I hope that you found this guide useful when sharing a report with external users.
Any questions or comments are most welcome.